Ky. Admin. Office of the Courts, Circuit/District Court Clerks' Manual, ch. 43 (Forcible Entry and Detainer)

Citation: Ky. Admin. Office of the Courts, Circuit/District Court Clerks' Manual, ch. 43 (Forcible Entry and Detainer)
Jurisdiction: Kentucky (state)
Source: Official source
Original Source: https://www.kycourts.gov/Courts/County-Information/Documents/ClerksManual.pdf ↗

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To assist you, KyCourts II provides a destruction eligibility report of cases
that meet the destruction criteria based upon the Records Retention
Schedule and KCOJ agency requirements. Your office will use the
destruction eligibility report to manually review cases on the list to ensure
that they meet all destruction criteria. If eligible, cases may be electronically
destroyed from KyCourts II utilizing the mass process feature for case
destruction. The Archive and Destruction Division will ensure the physical
record is properly destroyed.

Court Records series Exclusions
Cases with disposition date older
District Traffic Case File - Quick Reference
than 5 years (cases closed over 5
series 00189
years)
Misdemeanor Excludes cases with an FTA that is
Case Files - less than 5 years old
series 00190 Excludes cases with open charges
Felony or charges closed less than 5 years ORSC – Order
Preliminary Excludes cases with charges for Restraining
Hearing Files - stalking – 002764, 05815, 013242, Following Stalking
series 00191 013243 Conviction
Excludes cases with document type
ORSC G- Guilty
Excludes enhanceable charges if GM- Guilty Multiple
the charge is a guilty disposition (G, Counts
GM, GSS, PRPD) GSS- Guilty Sealed
Excludes cases with a future Sentence
scheduled event PRPD- Pre-payable
Excludes cases with active warrants Citation Paid
(AC, RU, HO status) AC- Active
Enhanceable/KSP requested safety RU- Returned
violation codes Unserved
HO- Hold

497
 RECORDS RETENTION ARCHIVING AND DESTRUCTION