Ky. Admin. Office of the Courts, Circuit/District Court Clerks' Manual, ch. 43 (Forcible Entry and Detainer)

Citation: Ky. Admin. Office of the Courts, Circuit/District Court Clerks' Manual, ch. 43 (Forcible Entry and Detainer)
Jurisdiction: Kentucky (state)
Source: Official source
Original Source: https://www.kycourts.gov/Courts/County-Information/Documents/ClerksManual.pdf ↗

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82.2 Destruction
1. Prior to the destruction of any disposable records in your office, contact
the accessioning staff. Once the records for destruction have been
identified, the Archive and Destruction Division will make arrangements
for the records to be transported or destroyed, they will also assist in
preparing all destruction certificates. The original destruction
certificate(s) will be forwarded to the Kentucky Department of Libraries
and Archives (KDLA) and a copy(s) will be given to the clerk.
NOTE: The Archive and Destruction Division cannot complete the
destruction and issue a certificate without proper identification of the
items that are being destroyed. Therefore, the clerk must identify the
records that will be destroyed by labeling said records or keeping a list of
what will be destroyed for the destruction certificate.
2. The KCOJ Records Retention Schedule identifies the record series that
are eligible for destruction. The majority of the records are eligible for
destruction based upon time lines or audit requirements.

496
 RECORDS RETENTION ARCHIVING AND DESTRUCTION

It is your responsibility to identify the specific records eligible for disposal
within the series mentioned below. Consult the Electronic Records
Destruction Procedures located in KYCourts under the “Help” menu prior to
undertaking destruction.