Ky. Admin. Office of the Courts, Circuit/District Court Clerks' Manual, ch. 43 (Forcible Entry and Detainer)

Citation: Ky. Admin. Office of the Courts, Circuit/District Court Clerks' Manual, ch. 43 (Forcible Entry and Detainer)
Jurisdiction: Kentucky (state)
Source: Official source
Original Source: https://www.kycourts.gov/Courts/County-Information/Documents/ClerksManual.pdf ↗

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• When a case is transferred from district court to circuit court because the case is
beyond the jurisdiction of district court.
• When an attorney makes a written request for the transfer of a record for
proceedings (motions, etc.) to be held by the court outside the county, send the
record to the circuit clerk in that county. After the proceeding, the record will be
returned to you. CR 79.05(1).
• When there is an invasion or insurrection or other catastrophe. KRS 30A.080(3).
• In obedience to court order or rule. KRS 30A.080(3).
• Upon a change of venue.
• When attorneys prepare appellate briefs. RAP 26(D)(2).
• When the record is on appeal. RAP 26(D)(3). For more information, see Appeals.
• When the Supreme Court orders permanent transfer of the records. KRS
30A.080(4).
• When records are transferred to the Division of Public Records in accordance with
the retention and disposal schedule adopted by the Supreme Court. KRS
30A.080(4). For more information, see Record Retention, Archiving and
Destruction.
When a record is removed for any of the above reasons, except transfer to Public Records,
make a notation of such removal in one of the following locations:
• The Memo field of the case screen
• On the docket sheet
• On the case jacket (only if the case is not in KYCourts).
Prepare an OUT card and place as a substitute for the file which has been removed. If the
file is borrowed by attorneys for preparation of appellate briefs, have them sign the OUT
card. If the record is not returned within a reasonable time, do not hesitate to ask for it.
BEST PRACTICE: Keep a check out sheet recording what records have been checked out
from the office, including the number of volumes. You may also have the attorney sign or
initial check out sheet upon removal and return of the