Ky. Admin. Office of the Courts, Circuit/District Court Clerks' Manual, ch. 43 (Forcible Entry and Detainer)

Citation: Ky. Admin. Office of the Courts, Circuit/District Court Clerks' Manual, ch. 43 (Forcible Entry and Detainer)
Jurisdiction: Kentucky (state)
Source: Official source
Original Source: https://www.kycourts.gov/Courts/County-Information/Documents/ClerksManual.pdf ↗

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67.2 Case Numbering
1. All cases shall be assigned a case number. The case number consists of
three components, each separated by a hyphen, as follows:
• Year: Last two digits of the year to show the year of filing. Thus, a case
filed in 2015 will bear the designation 15.
• Type: Use a code letter to designate the type of case in accordance
with the table in item 3 below.
• Number: Consecutive order for each category, beginning with 00001.
• Trailer Numbers: Trailer numbers are only used for juvenile, disability,
involuntary hospitalization/admission, domestic violence and
interpersonal protective order cases and circuit criminal cases with
multiple defendants. These numbers begin with 001, example:
15-J-00001-001. For more information on special rules for
numbering these cases, see Case Add in the KyCourts Manual.
2. Show the case number and the case style on case records. You may
utilize pre-numbered file folders and print labels from the case
management system. You may also use color banded stick-on labels to
help distinguish the different types of cases. For uniformity in the Court

427
 ORGANIZATION OF CASE RECORDS
of Justice, the following colors for the various categories of cases are
recommended and listed below.

428
 ORGANIZATION OF CASE RECORDS
67.3 Letter and Color Codes

Case Type Letter Color
Code

DISTRICT COURT

Civil, Forcible Detainer, and URESA C White

Domestic Violence and Interpersonal D Light Blue
Protective Orders

Involuntary Hospitalization/ Admission and H Red
Disability

Small Claims S Orange

Probate and Name Change P Black

Juvenile and Paternity J Yellow

Traffic T White
Envelope

Misdemeanor M Buff
Envelope/Flat
file

Felony F Buff
Envelope/Flat
file

Alcohol Intoxication - Prepaid AI Buff
Envelope/Flat
file

CIRCUIT COURT