Ky. Admin. Office of the Courts, Circuit/District Court Clerks' Manual, ch. 43 (Forcible Entry and Detainer)

Citation: Ky. Admin. Office of the Courts, Circuit/District Court Clerks' Manual, ch. 43 (Forcible Entry and Detainer)
Jurisdiction: Kentucky (state)
Source: Official source
Original Source: https://www.kycourts.gov/Courts/County-Information/Documents/ClerksManual.pdf ↗

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55.1 Medical Records Used in Deposition Process Map
 It is not your duty or responsibility to read or otherwise research pleadings in a case file to
determine if a deposition includes medical records.
Quick Reference
1. Upon receipt of medical records that have been used in a deposition, sign Sign receipt
the receipt provided by the party delivering the records. Records in
2. Place the records in an envelope; apply the FILED stamp to the envelope; envelope
add the date and your initials. File, date, initial
3. Indicate the name of the party delivering the records and mark the Mark envelope
envelope MEDICAL RECORDS-CONFIDENTIAL. Seal the envelope. confidential and
seal
4. File the record on a document screen. Use the document type SD.
Document type SD
5. Place the sealed envelope in the appropriate case file.
6. Do not release the sealed envelope from your custody except when
actually used in the action or proceeding. If a request to review the case
file is received, remove the envelope from the case file.
BEST PRACTICE: Place sealed envelopes in the file on the left hand side to
allow easy removal from the case record when granting inspection
requests.
7. When the case is closed, maintain the confidentiality of the medical
records.
NOTE: If the case is appealed, include the envelope with other documents
in the case in the record on appeal.

357
 MEDICAL RECORDS