§ 7-212 Employer Records.
(a) Employers must create and retain records demonstrating compliance with the requirements of the Earned Safe and Sick Time Act, including records of any policies required, pursuant to this subchapter, for a period of three years unless otherwise required by any other law, rule or regulation.
(b) An employer must maintain, in an accessible format, contemporaneous, true, and accurate records that show, for each employee:
(1) The employee's name, address, phone number, date(s) of start of employment, date(s) of end of employment (if any), rate of pay, and whether the employee is exempt from the overtime requirements of New York State labor laws and regulations;
(2) The hours worked each week by the employee, unless the employee is exempt from the overtime requirements of New York State labor laws and regulations and has a regular work week of 40 hours or more;
(3) The date and time of each instance of protected time off or paid prenatal leave used by the employee and the amount paid for each instance;
(4) For each pay period, the amount of protected time off accrued pursuant to § 20-913 b. of the Administrative Code; the amount of protected time off used during the pay period, differentiating between paid and unpaid protected time off; the employee's total balance of protected time off provided pursuant to § 20-913 b. of the Administrative Code; the amount of protected time off available for use by the employee, differentiating between paid and unpaid protected time off; the amount of paid prenatal leave used during the pay period; and the employee's total balance of paid prenatal leave;
(5) Any change in the material terms of employment specific to the employee; and