(2) Filing. Landlords who seek to pass through the costs of capital improvements, rehabilitation, energy conservation improvements, or renewable energy improvements, must file an application on a form prescribed by the Board. The application shall be accompanied by such supporting material as the Board shall prescribe. All applications must be submitted with the filing fee established by the Board.
For each petition totaling more than $25,000, in addition to the supporting material prescribed by the Board for all petitions, the applicant must either:
(A) Provide copies of competitive bids received for work and materials; or,
(B) Provide copies of time and materials billing for work performed by all contractors and subcontractors; or
(C) The applicant must pay the cost of an estimator hired by the Board.
(3) Filing Date. Applications must be filed prior to the mailing or delivery of legal notice of a rent increase to the tenants of units for which the landlord seeks certification and in no event more than five years after the work has been completed.
(4) Effect of Filing Application. Upon the filing of the application, the requested increase will be inoperative until such time as the Administrative Law Judge makes findings of fact at the conclusion of the certification hearing.
(5) Notice to Parties. The Board shall calendar the application for hearing before a designated Administrative Law Judge and shall give written notice of the date to the parties at least 10 days prior to the hearing.
(g) Certification Hearings.
(1) Time of Hearing. The hearing shall be held within 45 days of the filing of the application.